2. Selection of NNBs and NRBs

The selection of NNBs and NRBs within the context of the Frontiers Planet Prize is made solely by the Frontiers Research Foundation. The Frontiers Research Foundation shall consider registration requests at its discretion.

Selection as NNB or NRB for one year does not guarantee selection for any coming year, and the Frontiers Research Foundation reserves the right to renew or discontinue NNB or NRB status of any organisation or institution at its discretion.

The Frontiers Research Foundation may revoke NNB or NRB status with immediate effect in the event of a material breach by said NNB or NRB of these NNB & NRB T&Cs, the COI Rules or the Additional Documentation.

3. Registration of NNBs and NRBs

NNBs and NRBs are required to register on the platform available on the Frontiers Planet Prize Website. The NNBs and NRBs are responsible to ensure that the information provided by them on at the time of registration is accurate and are responsible to ensure that the information is maintained up to date in the event of any change.

4. Roles and responsibilities of NNBs and NRBs

The roles of the NNBs and NRBs within the scope of the Frontiers Planet Prize shall be further described on the Website and any other material provided to them by the Frontiers Research Foundation (e.g. via email, brochures, etc). NNBs and NRBs confirm that they are aware of this information and agree to perform their role accordingly.

The NNBs and NRBs undertake their respective roles in full independence and under their own responsibility. The Frontiers Research Foundation does not instruct the NNBs or NRBs in any way, in particular as to the nomination and selection of any candidates for the Frontiers Planet Prize.

The NNBs and NRBs shall ensure that all their respective activities are carried out in accordance with all relevant:

1. legislation and codes of practice, including but not limited to those relating to health and safety, data protection, modern slavery, safeguarding, bribery, tax evasion and relevant financial sanctions laws;
2. local rules as well as any other applicable legislation, to the extent relevant; and
3. scientific and ethical guidelines, principles and standards.

In discharging their duties, NNBs and NRBs shall in particular comply with these the NNB & NRB T&Cs, the COI Rules and any Additional Rules to ensure that each nominee is of irreproachable ethical and scientific integrity and in the capacity to represent its Institution in the competition. The NNBs and NRBs shall immediately inform the Frontiers Research Foundation in the event of a conflict of interest or integrity issue.

In selecting the nominees, the NNBs and NRBs take full responsibility for ensuring that the nominee is the lead scientist who validly represents the group of co-authors, should he/she be awarded the title of National Champion, respectively International Champion. The NNBs and NRBs that processed the nomination will address any conflicts between the co-authors, if necessary, in full discharge of the Frontiers Research Foundation. The NNBs and NRBs must also ensure that, to the best of their knowledge, the nominees selected by them have not been found responsible for any breach of research integrity or for other academic misconduct or otherwise nor have they been disallowed from obtaining funds from any research or research-sponsoring organization.

5. Listing of NNBs and NRBs

All NNBs and NRBs shall be listed on the Website, including their name, and logo. By registering, the NNBs and NRBs grant the Frontiers Research Foundation a worldwide perpetual and royalty-free license to use their name and logo in association with the Frontiers Planet Prize on all media.

6. Data Protection

a) Processing of personal data of NNBs and NRBs representatives

Registration requires NNBs and NRBs to provide information about their representatives (president, contact person) including personal data (first name, last name, phone number, email). This information will be processed by the Frontiers Research Foundation for the purposes of allowing the relevant NNB/NRB registration and participation in the Frontiers Planet Prize. It is based on the necessity to perform the contract formed by these NNB & NRB T&Cs and the Frontiers Research Foundation’s legitimate interest to organise the Frontiers Planet Prize. The Frontiers Research Foundation will implement appropriate technical and organisational measures to ensure the security of the personal data and take any measures necessary to ensure that personal data is adequately protected in case of transfer to a recipient located outside the European Union/EEA, the United Kingdom or Switzerland and will ensure that any third-party service providers engaged in connection with the performance of this Agreement are subject to appropriate data protection.

b) Sharing of personal data of Frontiers Planet Prize applicants and other third parties

The cooperation among NNB, NRBs and the Frontiers Research Foundation requires sharing personal data of applicants to the Frontiers Planet Prize and other persons among the different parties involved. Personal data exchanged in these situations may include the first name, last name, affiliation, contact details, publications, and other academic or professional information of the relevant third parties.

This sharing of personal data must respect applicable laws (e.g. the EU General Data Protection Regulation, the Swiss Federal Data Protection Act, or other privacy laws applicable in NNBs and NRBs jurisdiction) and each of the Frontiers Research Foundation and the NNBs and NRBs is responsible for its own compliance with such laws when managing this data (in legal terms, this means that each party is acting as an independent "data controller").

The following rules shall apply to such sharing of personal data among the Frontiers Research Foundation, NNBs and NRBs:

1. Personal data received from the other party can only be used for the purposes of the Frontiers Planet Prize operations (selection of candidates, award of National and Internal Champions) and must not be used for any unrelated or unauthorized purpose;
2. the party sharing personal data with the other party must ensure that it has an appropriate legal basis for doing so (which, according to data protection laws, may include obtaining the consent of the concerned persons or relying on its own legitimate interests) and that the shared personal data is, to its best knowledge, accurate and up-to-date;
3. the party receiving personal from the other party will maintain appropriate technical and organisational measures to prevent the accidental or unauthorised processing, destruction, loss, damage or disclosure of this data (e.g. protection during storage and transfer, physical security of locations, password protection, access restrictions, etc) and will not disclose this data to any third parties (unless it has the authorization of the sharing party or of the concerned persons); and
4. parties will assist each other in complying with our legal obligations, including by providing information and assistance in relation to any requests from the concerned persons (e.g. request to access or erase data, request not to be contacted) or in case of any data breach.

Data protection laws are specific to each country and, to address the differences in the protection afforded under these different laws, the sharing personal data must rely on certain standard contracts recognized by data protection authorities. For NNB and NRBs located outside of the EU/EEA, UK or Switzerland, the "standard contractual clauses" adopted by the European Commission will apply to the sharing of personal data between with the Frontiers Research Foundation, with the following clarifications: (i) Module 1 will apply, (ii) Part A of Annex I includes our relevant details as data exporter and importer, respectively, (iii) Part B of Annex I includes the relevant details of the transfer made by the data exporter, as applicable, (iv) the competent supervisory authority in Part C of Annex I should be the Swiss Federal Data Protection and Information Commissioner, and (vi) the security measures in Annex II should include measures referred to in paragraph c) above.

7. Costs

Participation in the Frontiers Planet Prize award process through registration and activity as a NNB or NRB is purely voluntary. Registration as NNB and NRB is free and NNBs or NRBS are not required to pay any registration or participation fee to the Frontiers Research Foundation. NNB or NRB are responsible for any administrative support, staff or other costs they may incur in connection with their registration and participation in the Frontiers Planet Prize,. The Frontiers Research Foundation shall not be responsible for such costs, including in the event of an exclusion of a candidate nominated or selected by the NNBs or NRBs, or a cancellation of the Frontiers Planet Prize for any reason.

8. Applicable law and jurisdiction

These NNB & NRB T&Cs, the COI Rules and the Additional Rules shall be governed by Swiss substantive law, without reference to its conflict of laws provisions. All disputes shall be subject to the exclusive jurisdiction of the ordinary courts of Lausanne, Switzerland.